Jewellery Estimate Billing Complete app tutorial
Version 4.0 App support

Start to finish

Run every jewellery billing workflow with confidence.

Learn estimates, invoices, Bluetooth and PDF printing, QR and stock barcode scanning, HUID stock control, reports, subscriptions and activity history.

Start the tutorial Open quick reference Report a problem
1
Set upBusiness, rates, GST and printer
2
CreateEstimate, print or invoice
3
ControlStock, HUID and reports
1

Complete the first-time setup

Add the information that appears on customer estimates and tax invoices.

Open Settings

  1. Open the menu in the top-left, find the APP section and select Settings.
  2. Enter the jeweller name, address and GST number.
  3. Confirm the daily metal rates. New installations start with gold ₹14,220/g and silver ₹260/g.
  4. Set SGST to 1.5% and CGST to 1.5%.
  5. Set the next tax invoice number, then save.
Rate ruleThe app uses the metal rate saved on the estimate date. Stock records keep weight and identity, not a permanent rate per gram.

Choose a print mode

Select PDF/system print for printable PDFs, or pair a supported Bluetooth thermal printer. Enable Print QR code when customers should receive a separate QR slip for later conversion to an invoice.

Settings showing business details, gold and silver rates, SGST, CGST and printing controls
Business, rates, tax and printing settings
2

Build a jewellery estimate

Add one or many sale items, record exchange purchases and review the running total.

Sell tab with gram rate, product name and product weight fields
Add a selling item manually

Add selling items

  1. Choose Gold or Silver at the top of the home screen.
  2. Open Sell. Enter the gram rate, product name and weight.
  3. Enter value addition and making charge. The form supports a flat making charge or a per-gram charge.
  4. Use the customer-name option when you want the item associated with a customer.
  5. Add the item and repeat for every product in the estimate.

Add exchange or purchase items

Open Buy, select the metal, then enter its weight and purchase rate. This amount is deducted from the selling total to calculate the net estimate.

Use Asking Price when you need to work backward from the customer’s target amount.

Check before continuingReview metal, weight, VA, making charge and tax. A small input error can change the final amount significantly.
3

Scan several stock items into an estimate

The scanner on the main screen is the fastest route from HUID labels to a multi-item estimate.

  1. From the home screen, select Scan stock barcodes.
  2. Allow camera access if the device requests it.
  3. Place the barcode inside the scan area. The matching stock item is added to the current estimate.
  4. Continue scanning until all items are present, then close the scanner.
  5. Review every scanned item in Total. The current gold or silver rate is applied when the estimate is created.
HUID stock controlWhen an invoice is saved, the exact HUID item is recorded as given and its available stock is reduced.
Home screen with scan stock barcodes button and an estimate containing gold and silver items
Main-screen stock scanner and multi-item total
4

Review, save, share or print the estimate

The Total view brings together sale items, exchange items and the final payable amount.

  1. Open Total and verify the selling total, buying total and net estimate.
  2. Select Estimate to open the detailed review.
  3. Choose Save to store it in Estimate Logs, Share for a PDF, or Print for the selected printer.
  4. Select Print Tax Invoice to continue directly to customer details and invoicing.
QR printingWith Print QR code enabled, a thermal estimate prints first, followed by a cut/separation line and a separate scannable QR slip. The QR can later restore the estimate for invoicing.
Estimate detail dialog with Save, Print, Share and Print Tax Invoice actions
Final estimate review and actions
5

Use the Estimate Log

Reopen saved work, produce a report or convert an estimate to an invoice without scanning its QR.

Estimate Logs screen showing a saved estimate and its value
Saved estimates and PDF report export
Estimate log action menu with Open estimate, Convert to invoice and Delete
Open the row menu to convert or delete
  • Open estimate loads the selected record back into the estimator for review, printing or changes.
  • Convert to invoice opens the tax-invoice customer form with the estimate items and totals already filled.
  • Export report creates a PDF report of saved estimates.
  • Delete removes only the selected estimate after confirmation.
6

Create a professional tax invoice

Convert the current estimate, a saved estimate or a scanned estimate into a customer invoice.

All Invoices report containing a demonstration tax invoice
Saved invoice in the invoice report
  1. Choose Print Tax Invoice from the estimate, Convert to invoice in Estimate Logs, or scan the estimate QR.
  2. Confirm the next invoice number and final amount.
  3. Enter the customer name, billing address and mobile number.
  4. Select Save and preview invoice, check the PDF, then print or share it.

What the invoice contains

The layout includes business and GST details, customer details, item descriptions, weights, current estimate-date rates, taxes and totals. Customer invoices intentionally omit HUID values, stock barcodes and VA/making-charge column headings for a cleaner document.

Generated PDFs identify Jewellery Estimate Billing and include the Play Store download link.

7

Find and manage invoices

The All Invoices report is the central history for customer billing.

Search across invoice details

Type a customer name, invoice number, item name, HUID or stock barcode in Search invoices. Results filter immediately.

  • Open a row to preview or reprint the invoice PDF.
  • Use the row actions for supported invoice operations.
  • Select Export data to create the invoice report spreadsheet.
  • Use report dates and exported records for reconciliation and tax preparation.
All Invoices report filtered by customer name Meena
Search by customer, number, item, HUID or barcode
8

Manage stock and HUID records

Stock is organised as Metal → Category → Design type, with quantity, weight and optional HUID identity.

App navigation drawer with a separate Stock section containing Stock management, HUID management, Barcode label designer and Stock movement
All inventory tools grouped under STOCK

Find every stock tool together

Open the main menu and scroll to the STOCK section. The subscription-protected inventory tools are grouped in one place:

  • Stock management adds, edits, imports and exports inventory.
  • HUID management searches, filters, selects and batch-prints HUID products.
  • Barcode label designer changes sticker size, placement and text or barcode sizing.
  • Stock movement audits additions, edits and the exact HUID given on an invoice.
Subscription accessA lock beside a stock tool means the Stock & HUID subscription must be activated or restored before that page opens.
Stock Management screen with sample gold, silver and platinum items
Browse, search and group available stock
Add stock form with metal, category, design type, item, HUID, weight and quantity
Add a stock item and its HUID
  1. Open the main menu and choose STOCK → Stock management.
  2. Select Add stock, then choose the metal and enter category, design type and item name.
  3. Enable This item has a HUID when applicable, and enter the HUID and item weight.
  4. Enter quantity and save. Use row actions later to edit, print a label or remove stock.
Unique identityEnter each HUID exactly as marked on the jewellery. This is the identifier used in estimates, invoices, labels and movement history.

Bulk import and export

Use the import/export control at the top of Stock Management. Export a CSV as a backup or template, update rows in a spreadsheet, then import the completed CSV. Validate metal, HUID, barcode, weight and quantity before accepting a large import.

Stock Management import and export CSV menu
Bulk CSV import and export
9

Manage and batch-print HUID products

Review every HUID and barcode in one place, then print one or many labels with a single action.

HUID Management screen with search, metal category and design filters, Select all shown, selected products and Print selected
Filter, select and batch-print HUID barcode labels

Find and select HUID labels

  1. Activate the Stock & HUID subscription, then open STOCK → HUID management from the main menu.
  2. Search by item name, HUID, barcode, metal or weight.
  3. Use the Metal, Category and Design type filters to narrow the list.
  4. Select individual products with their checkboxes, or choose Select all shown to select every item in the filtered result.
  5. Check the selected count at the bottom, then select Print selected.

Each product card shows the item name, stock grouping, HUID, weight, quantity, barcode value and a visible Code 128 barcode. Products without a HUID remain in Stock Management and are not shown on this page.

Filtered batch selectionSelect all shown applies to the current search and filters. You can keep those selections, change the filters and select another group before printing.
Before printingSelect the Bluetooth printer in Settings and save the required sticker arrangement in the barcode label designer. Batch printing uses that saved layout and produces a separate label and cut for each selected HUID.
10

Design and print HUID barcode labels

Create practical stock stickers for a Bluetooth barcode thermal printer.

Barcode label designer with draggable label elements and size controls
Drag label elements and adjust text or barcode size
  1. Open STOCK → Barcode label designer, or use the designer shortcut in Stock Management.
  2. Set the sticker width and height to match the loaded label roll.
  3. Drag the item name, HUID, weight and barcode to the required positions.
  4. Adjust text size and barcode size, then save the layout.
  5. For one label, open a stock item and select label printing.
  6. For several labels, open HUID Management, select the required products and choose Print selected.

The printed sticker contains the item name, HUID, item weight and a scannable stock barcode. Use that barcode on the main screen to add the item to an estimate.

Print a test firstUse one label to confirm alignment, darkness, barcode scan quality and physical sticker size before starting a batch.
11

Audit stock movement

See exactly which HUID was added, edited or given to a customer.

Open STOCK → Stock movement from the main menu. Each line records the operation, item, HUID, quantity change, date and related invoice when available.

  • Added entries identify newly received stock and HUIDs.
  • Given entries identify the exact HUID sold through an invoice.
  • Edited entries provide traceability when a stock record changes.
  • Use filters to isolate a metal, item, HUID, date or movement type.
Stock Movement screen showing exact HUID additions and a sale against an invoice
Exact HUID additions and issues
12

Scan an estimate QR code

This scanner restores a printed estimate so it can be reviewed or converted to an invoice.

Estimate Scanner screen with QR scan frame
Menu → Scan estimate
  1. Open the menu and select Scan estimate.
  2. Allow camera access and hold the separate estimate QR slip flat inside the frame.
  3. Keep the device steady with even light until the estimate opens.
  4. Review the restored products and totals, then continue to Print Tax Invoice.
Two scanners, two purposesScan stock barcodes on Home adds inventory items. Scan estimate in the menu reads the QR attached to a saved or printed estimate.
13

Monitor the Activity Log

Review important actions across estimates, invoices, printing, settings and stock.

The Activity Log records operational events such as:

  • Estimate created, saved, opened, shared or printed
  • Invoice created, previewed, shared or printed
  • Stock added, sold, edited, imported or exported
  • Individual and batch HUID label printing
  • Settings and other important app changes

Use its search and category filters to reconstruct what happened and when.

Activity Log showing estimate, invoice, print and stock events
Chronological operational history
14

Manage subscriptions, ads and purchases

Stock and HUID access and ad removal are separate store purchases.

Stock and HUID plan page showing an active subscription
Stock & HUID monthly subscription
Remove ads page showing active purchase, restore and preview test ads options
Ad-removal purchase and test-ad preview
Stock & HUID
A monthly auto-renewing subscription unlocks stock management, the searchable HUID Management page, individual and batch label printing, stock scanning, movement history and bulk import/export.
Remove ads
A separate purchase hides ads. Use Restore purchase after reinstalling or moving to another device with the same store account.
Preview test ads
Temporarily displays official test ads for verification without cancelling an active ad-removal purchase.
Manage
Open the device store subscription settings to view renewal, pricing or cancellation. Paid access continues until the end of the current billing period.
15

Printing and PDF guide

Use PDF for universal output or a Bluetooth ESC/POS thermal printer for counter receipts and labels.

OutputAndroidiPhone/iPadImportant notes
Estimate PDFSupportedSupportedPreview, system print or share. The estimate PDF includes app attribution and download link.
Invoice PDFSupportedSupportedProfessional tax-invoice format; no stock barcode is printed in the customer invoice.
Thermal estimateBluetooth ESC/POSBluetooth Low Energy ESC/POSPair or select the printer in Settings. QR prints after a separation/cut line when enabled.
HUID barcode labelBluetooth label printerCompatible Bluetooth label printerUse HUID Management to filter, select or select all shown, then batch-print with the saved custom layout.
IP printerNot usedNot usedThe app uses Bluetooth and PDF workflows only.

If a printer does not respond

  • Confirm the printer is powered, loaded and not connected to another phone.
  • Allow Bluetooth permissions and reconnect it from Settings.
  • Confirm the correct paper width and barcode label size.
  • Use PDF/system print while diagnosing thermal-printer compatibility.

If scanning fails

  • Grant camera permission and clean the camera lens.
  • Use bright, even light and avoid glare on glossy labels.
  • Keep the full QR or barcode inside the frame.
  • Reprint at a larger size if bars or QR modules merge into a solid block.
16

Quick reference

Use this map when you know the result you need.

I want to…Go to…Then…
Create a manual estimateHome → Sell / BuyAdd items, open Total, select Estimate.
Add stocked jewelleryHome → Scan stock barcodesScan several labels, close scanner, review Total.
Convert a saved estimateMenu → Estimate logsOpen row actions → Convert to invoice.
Convert a printed estimateMenu → Scan estimateScan the QR slip and continue to tax invoice.
Find a customer invoiceMenu → InvoicesSearch name, invoice number, item, HUID or barcode.
Add inventoryMenu → STOCK → Stock managementAdd stock with metal, category, design, HUID and weight.
Design a barcode labelMenu → STOCK → Barcode label designerAdjust sticker dimensions, positions and element sizes, then save.
Print one HUID labelSTOCK → Stock managementOpen the item actions and print by Bluetooth.
Print several HUID labelsSTOCK → HUID managementSearch or filter, select products or Select all shown, then choose Print selected.
Audit an exact HUIDSTOCK → Stock movementSearch or filter the movement history.
Audit app operationsMenu → Activity logFilter estimate, invoice, print or stock events.
Restore a purchaseMenu → Remove ads or Stock planSelect Restore or Manage with the same store account.
Report an app problemMenu → APP → App supportAdd your contact details, describe the issue, attach a screenshot if helpful, then send.
Good daily practiceUpdate metal rates before the first estimate, export stock and invoice data regularly, and verify the displayed HUID before completing every invoice.
Expanded app screenshot